The Social Letters which are written to relations and intimate friends should be written in an easy, conversational style. The Social letters are really of the nature of friendly chat: and, being as a rule unpremeditated and spontaneous compositions, they are informal and free-and-easy as compared with essays. Just as in friendly talks, as in friendly letters, we can touch on many subjects and in any order we like. And we can use colloquial expressions which would in formal essays be quite out of place. But this does not mean that we can be careless and slovenly in dashing off our letters. For, it is insulting to ask a friend to decipher a badly written, ill-composed and confusing scrawl.
Forms of address:
In Social Letters to relations and intimate friends, use the proper form of address.
The proper form of address is the name (without title) of the person to whom you are writing, prefixed by such qualifying terms as Dear, My Dear, Dearest etc…
For examples:
Dear Father,
Dear Mother,
Dear Brother,
Dearest Sister,
Dear Edward,
My Dear Bill,
But if you are writing to an ordinary person who is much older than you are, or of superior rank, it is respectful to use a prefix like Mr., Mrs., Ms. Etc…The Social-letters which are written to relations and intimate friends should be written in an easy, conversational style.
Dear Mr. Bill,
Dear Mrs. Bill Mary,
Students who write to their teachers should use this prefix while addressing their teachers.
The forms of subscription will vary:
The following can be used in letters to relatives and near friends.
Examples:
Yours affectionately,
Yours affectionate son,
Yours affectionate daughter,
Yours affectionate friend,
Yours affectionate brother,
Yours affectionate friend,
Yours very sincerely, (this form of subscription can be used for friends)
In concluding letters to friends or acquaintances whom you address as Mr. or Mrs., you should use the word sincerely or very sincerely in the subscription.
Use these kinds of phrases before taking leave.
With love and best wishes.
From your affectionate friend,
The word sincerely should not be used in letters beginning with Dear Sir after which the proper word of subscription is faithfully or truly.
Few sample Social-Letters have been given here for your reference:
****
01) This is a Letter of Congratulation on a Promotion.
12th January 2013.
From:
Mr. Ramachandran,
EWQ, Lalan Bandar Baru,
82/ABC Pontian,
Tokyo,
Japan.
To:
Mr. Johnny Kay,
Regional Manager,
Centurion Enterprises Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
Dear Mr. Kay,
My wife and I would like to congratulate you on your recent promotion to Regional manager. This is indeed a coveted position and we are sure you will do a good job.
The last five years when you were Area Sales manger, your company enjoyed a good turnover of business because of your innovative methods of increasing sales. We believe you can be even more effective in your new position. We look forward to even better years.
Once again, congratulation and best wishes from all of us here.
With love.
Yours Sincerely,
(Signature of Ramachandran)
RAMACHANDRAN
****
Reply for this letter
How to draft a Reply to Letter of Congratulations?Here is a sample letter for your reference.
22nd January 2013.
From:
Mr. Johnny Kay,
Regional Manager,
Centurion Enterprises Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
To:
Mr. Ramachandran,
EWQ, Lalan Bandar Baru,
82/ABC Pontian,
Tokyo,
Japan.
Dear Mr. Ramachandran,
I am in receipt of your Congratulation Letter. It is verily nice of you and your wife to congratulate me on the occasion of my promotion to the coveted position Regional Manager. I am least deserved to occupy this post. The company has found out that I am a suitable person to occupy this post. With the blessings and love of friends like you, I will do my best to carry out responsibilities to develop my company.
As you state your expectations in your letter, I will do all that is possible to take my company forward.
With love.
(Signature of Johnny Kay)
JOHNNY KAY
****
02) This is a letter apologizing for absence.
12th January 2013.
From:
Mr. Johnny Kay,
Manager,
Centurion Enterprises Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
To:
Mr. Lee Wing Wan,
Proprietor,
Lee Pharmacy,
EWQ, Lalan Bandar Baru,
82/ABC Pontian,
Tokyo,
Japan.
Dear Mr. Lee,
I wish to apologize for not being able to attend your company’s New Year Eve’s Dinner even though I had said I would come.
Last 31 December, I suddenly received a telephone call at noon from my aunt in New York saying that my uncle had met with an accident and was seriously injured. So, I had to rush up to New York to see what I could. I am like a son to them as they are childless. The following few days saw me rushing back and forth between the hospital and my aunt’s house doing what I could for them. I am glad to say that my uncle is out of danger now. But, he has to stay in hospital for at least 3 months for his broken bones to mend.
Anyhow I hope you all had a successful dinner. Perhaps, I can attend the next one.
Thanking You.
Yours Sincerely,
(Signature of Johnny Kay)
JOHNNY KAY
****
Reply for this letter
How to drat a Reply to Letter apologizing for absence? Here is a sample for your reference. 22nd January 2013.
From:
Mr. Lee Wing Wan,
Proprietor,
Lee Pharmacy,
EWQ, Lalan Bandar Baru,
82/ABC Pontian,
Tokyo,
Japan.
To:
Mr. Johnny Kay,
Manager,
Centurion Enterprises Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
Dear Mr. Kay,
We are in receipt of your letter expressing your inability to attend the dinner which we hosted to celebrate the New Year on 31st Dec.2001. We really missed you. If you had been, they celebration would have been still enjoyable and memorable one. Anyhow, as you stated in your letter, the function went on well as planned with out your presence.
What happened to your Uncle who was hospitalized in New York? Let the Almighty give your uncle quick recovery from illness! Convey our wishes to your aunt’s family.
The New Year has brought new businesses to us. That is one of the happiest news to share with you.
We have a plan to celebrate our tenth anniversary on 30th March of this year. We expect you to be on that occasion with us.
With love.
Yours sincerely,
(Signature of Lee Wing Wan)
LEE WING WAN
****
From:
Mr. Ramachandran,
EWQ, Lalan Bandar Baru,
82/ABC Pontian,
Tokyo,
Japan.
To:
Mr. Johnny Kay,
Regional Manager,
Centurion Enterprises Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
Dear Mr. Kay,
My wife and I would like to congratulate you on your recent promotion to Regional manager. This is indeed a coveted position and we are sure you will do a good job.
The last five years when you were Area Sales manger, your company enjoyed a good turnover of business because of your innovative methods of increasing sales. We believe you can be even more effective in your new position. We look forward to even better years.
Once again, congratulation and best wishes from all of us here.
With love.
Yours Sincerely,
(Signature of Ramachandran)
RAMACHANDRAN
****
Reply for this letter
How to draft a Reply to Letter of Congratulations?Here is a sample letter for your reference.
22nd January 2013.
From:
Mr. Johnny Kay,
Regional Manager,
Centurion Enterprises Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
To:
Mr. Ramachandran,
EWQ, Lalan Bandar Baru,
82/ABC Pontian,
Tokyo,
Japan.
Dear Mr. Ramachandran,
I am in receipt of your Congratulation Letter. It is verily nice of you and your wife to congratulate me on the occasion of my promotion to the coveted position Regional Manager. I am least deserved to occupy this post. The company has found out that I am a suitable person to occupy this post. With the blessings and love of friends like you, I will do my best to carry out responsibilities to develop my company.
As you state your expectations in your letter, I will do all that is possible to take my company forward.
With love.
(Signature of Johnny Kay)
JOHNNY KAY
****
02) This is a letter apologizing for absence.
12th January 2013.
From:
Mr. Johnny Kay,
Manager,
Centurion Enterprises Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
To:
Mr. Lee Wing Wan,
Proprietor,
Lee Pharmacy,
EWQ, Lalan Bandar Baru,
82/ABC Pontian,
Tokyo,
Japan.
Dear Mr. Lee,
I wish to apologize for not being able to attend your company’s New Year Eve’s Dinner even though I had said I would come.
Last 31 December, I suddenly received a telephone call at noon from my aunt in New York saying that my uncle had met with an accident and was seriously injured. So, I had to rush up to New York to see what I could. I am like a son to them as they are childless. The following few days saw me rushing back and forth between the hospital and my aunt’s house doing what I could for them. I am glad to say that my uncle is out of danger now. But, he has to stay in hospital for at least 3 months for his broken bones to mend.
Anyhow I hope you all had a successful dinner. Perhaps, I can attend the next one.
Thanking You.
Yours Sincerely,
(Signature of Johnny Kay)
JOHNNY KAY
****
Reply for this letter
How to drat a Reply to Letter apologizing for absence? Here is a sample for your reference. 22nd January 2013.
From:
Mr. Lee Wing Wan,
Proprietor,
Lee Pharmacy,
EWQ, Lalan Bandar Baru,
82/ABC Pontian,
Tokyo,
Japan.
To:
Mr. Johnny Kay,
Manager,
Centurion Enterprises Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
Dear Mr. Kay,
We are in receipt of your letter expressing your inability to attend the dinner which we hosted to celebrate the New Year on 31st Dec.2001. We really missed you. If you had been, they celebration would have been still enjoyable and memorable one. Anyhow, as you stated in your letter, the function went on well as planned with out your presence.
What happened to your Uncle who was hospitalized in New York? Let the Almighty give your uncle quick recovery from illness! Convey our wishes to your aunt’s family.
The New Year has brought new businesses to us. That is one of the happiest news to share with you.
We have a plan to celebrate our tenth anniversary on 30th March of this year. We expect you to be on that occasion with us.
With love.
Yours sincerely,
(Signature of Lee Wing Wan)
LEE WING WAN
****
03) Letter expressing moral supports.
12th January 2001.
From:
Mr. Lee Wing Wan,
Proprietor,
Lee Pharmacy,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
To:
Mr. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
Dear Lue Kee,
I am sorry to hear that you have been hospitalized. I suppose that this sort of thing can happen to anyone. However, I am sure the doctors are doing all they can to put you back on the road to recovery.
I rang Dr. John and he said that you should be back on your feet in a week or so. We look forward to your return. Do not worry too much about how much work that has to be done. Get well first. Then the work can be done.
With love.
Yours Sincerely,
(Signature of Lee Wing Wan)
LEE WING WAN
From:
Mr. Lee Wing Wan,
Proprietor,
Lee Pharmacy,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
To:
Mr. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
Dear Lue Kee,
I am sorry to hear that you have been hospitalized. I suppose that this sort of thing can happen to anyone. However, I am sure the doctors are doing all they can to put you back on the road to recovery.
I rang Dr. John and he said that you should be back on your feet in a week or so. We look forward to your return. Do not worry too much about how much work that has to be done. Get well first. Then the work can be done.
With love.
Yours Sincerely,
(Signature of Lee Wing Wan)
LEE WING WAN
****
Reply for this letter
This is a Reply to Letter expressing moral supports.
22nd January 2001.
From:
Mr. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
To:
Mr. Lee Wing Wan,
Proprietor,
Lee Pharmacy,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
Dear Sir,
It is nice of you to write to me to hear about the accident in which I was involved. Your letter conveyed your wishes and it gave me energy and strength to bear with this pain which I would otherwise find difficult to bear with. I am always proud of being a worker under you.
With your blessings, I will soon recover form this otherwise minor injury. Till then I will not attend to my office-duties. Please bear with me for these temporary inabilities.
With love.
Yours sincerely,
(Signature of Zing Lue Kee)
ZING LUE KEE
****
04) This is a Letter of Encouragement.
12th January 2013.
From:
General Manager,
Nita Trading Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
To:
Mr. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
Dear Mr. Zing Lue Kee,
Next year is going to be a very busy year for all of us here at Nita. You are going to find the market very challenging indeed.
As you know, our sales have increased by 50% last financial year and I must thank you all in the sales department for doing a fine job. However we can not rest on our laurels. For I what I have heard through the grapevine, our competitors are going to do their best competitive edge. With your enthusiasm and good strategy, I am sure you can do even better next year. Mr. Devadas will soon be informing you of the sales target for the next year.
22nd January 2013.
From:
Mr. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
To:
General Manager,
Nita Trading Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
Dear Sir,
I am in receipt of your encouraging and invigorating letter outlining what we should do next year to meet the expectations of the higher people. With the enthusiasm and motivation given by visionaries like you, we did our best last year to achieve what we have done. This year, we assure you, will be better that last year for our company in every aspect.
Your letter has enthused all of us here. We have been reminded of our goals and our duties.
Our company’s employees are the best paid ones in the field. We will do our best to stand by you to take our company to the position which it deserves.
With thanks.
Yours truly,
(Signature of Zing Lue Kee)
ZING LUE KEE
Reply for this letter
This is a Reply to Letter expressing moral supports.
22nd January 2001.
From:
Mr. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
To:
Mr. Lee Wing Wan,
Proprietor,
Lee Pharmacy,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
Dear Sir,
It is nice of you to write to me to hear about the accident in which I was involved. Your letter conveyed your wishes and it gave me energy and strength to bear with this pain which I would otherwise find difficult to bear with. I am always proud of being a worker under you.
With your blessings, I will soon recover form this otherwise minor injury. Till then I will not attend to my office-duties. Please bear with me for these temporary inabilities.
With love.
Yours sincerely,
(Signature of Zing Lue Kee)
ZING LUE KEE
****
04) This is a Letter of Encouragement.
12th January 2013.
From:
General Manager,
Nita Trading Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
To:
Mr. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
Dear Mr. Zing Lue Kee,
Next year is going to be a very busy year for all of us here at Nita. You are going to find the market very challenging indeed.
As you know, our sales have increased by 50% last financial year and I must thank you all in the sales department for doing a fine job. However we can not rest on our laurels. For I what I have heard through the grapevine, our competitors are going to do their best competitive edge. With your enthusiasm and good strategy, I am sure you can do even better next year. Mr. Devadas will soon be informing you of the sales target for the next year.
The year is ending and I am sure all of you are looking forward to your bonuses. I have instructed Miss Chong to get them ready and you should have your bonuses before Charismas.
Thanking You.
Yours Sincerely,
(Signature of of Zing Lue Kee)
ZING LUE KEE
Thanking You.
Yours Sincerely,
(Signature of of Zing Lue Kee)
ZING LUE KEE
****
Reply for this letter
How to draft a Reply to Letter of Encouragement?Here is a sample letter for your reference.
Reply for this letter
How to draft a Reply to Letter of Encouragement?Here is a sample letter for your reference.
22nd January 2013.
From:
Mr. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
To:
General Manager,
Nita Trading Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
Dear Sir,
I am in receipt of your encouraging and invigorating letter outlining what we should do next year to meet the expectations of the higher people. With the enthusiasm and motivation given by visionaries like you, we did our best last year to achieve what we have done. This year, we assure you, will be better that last year for our company in every aspect.
Your letter has enthused all of us here. We have been reminded of our goals and our duties.
Our company’s employees are the best paid ones in the field. We will do our best to stand by you to take our company to the position which it deserves.
With thanks.
Yours truly,
(Signature of Zing Lue Kee)
ZING LUE KEE
****
05) How to draft a Letter to Welcome? Here is a sample for your reference.
12th January 2013.
From:
Mr. Maharaja,
General Manager,
Nita Trading Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
To:
Miss. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
Dear Miss. Zing,
It is my pleasure to welcome you to this Nita Trading Company. I hope you will quickly adjust yourself to the new surroundings. Please do not hesitate to ask the other staff about anything you may have doubts about.
We are a dynamic company that thrives on close cooperation between members of the company. Your job in Customers Relations means that you must know the company staff and procedures well so that you can deal with what the customers want. So familiarize yourself with all aspects of the company. Mrs. Carolina will help you get started.
Once again, welcome abroad Nita.
With Love.
Yours Sincerely,
(Signature of Maharaja)
MAHARAJA
****
Reply for this letter
How to draft a Reply to Letter to Welcome? Here is a sample for your reference.
22nd January 2013.
From:
Miss. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
To:
Mr. Maharaja,
General Manager,
Nita Trading Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
Dear Sir,
It is amazingly nice of you to welcome me to your prestigious company. I always wanted to be a part of your company since my college days. My dreams have come true after a long time. I thank god for this dream-realization.
The profession touch and the personal touch that your company maintains in its dealing are the major sources of attractions for me to be its worker. I will join on 28th of this month. Already Mrs. Carolina has contacted me over phone and her endearing expression is what I liked the most in your company.
With love and thanks.
Yours truly,
(Signature of Miss. Zing Lue Kee)
Miss. ZING LUE KEE
****
This is a Letter expressing support.
12th January 2001.
From:
Mr. Lee Wing Wan,
Proprietor,
Lee Pharmacy,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
To:
Mr. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
Dear Lue Kee,
I was shocked to hear that you have been involved in an accident with a trailer on Sunday. Miss Choong told me that you have a fractured leg and some other minor injuries. I am thankful to God it is not more serious. An encounter with a giant trailer is not pleasant thing. I am sure you know now.
I have to be in New York today and that is why I am unable to come see you. So, I am asking Maniam to visit you on my behalf. I shall pay you a visit when I get back from New York in two days time. So keep your spirits up and may you get well soon.
With love.
Yours Sincerely,
(Signature of Lee Wing Wan)
LEE WING WAN
****
Reply for this letter
How to draft a Reply to Letter expressing support? Here is a sample for your reference.
22nd January 2013.
From:
Mr. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
To:
Mr. Lee Wing Wan,
Proprietor,
Lee Pharmacy,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
Dear Sir,
It is nice of you to ask Mr. Maniam to call on me to hear about the accident in which I was involved. He conveyed your wishes and his visit gave me energy and strength to bear with this pain which I would otherwise find difficult to bear with. I am always to be a worker under you.
With your blessings, I will soon recover form this otherwise minor injury. Till then I will not attend to my office-duties. Please bear with me for these temporary inabilities.
With love.
Yours sincerely,
(Signature of Zing Lue Kee)
ZING LUE KEE
From:
Mr. Maharaja,
General Manager,
Nita Trading Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
To:
Miss. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
Dear Miss. Zing,
It is my pleasure to welcome you to this Nita Trading Company. I hope you will quickly adjust yourself to the new surroundings. Please do not hesitate to ask the other staff about anything you may have doubts about.
We are a dynamic company that thrives on close cooperation between members of the company. Your job in Customers Relations means that you must know the company staff and procedures well so that you can deal with what the customers want. So familiarize yourself with all aspects of the company. Mrs. Carolina will help you get started.
Once again, welcome abroad Nita.
With Love.
Yours Sincerely,
(Signature of Maharaja)
MAHARAJA
****
Reply for this letter
How to draft a Reply to Letter to Welcome? Here is a sample for your reference.
22nd January 2013.
From:
Miss. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
To:
Mr. Maharaja,
General Manager,
Nita Trading Company,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
Dear Sir,
It is amazingly nice of you to welcome me to your prestigious company. I always wanted to be a part of your company since my college days. My dreams have come true after a long time. I thank god for this dream-realization.
The profession touch and the personal touch that your company maintains in its dealing are the major sources of attractions for me to be its worker. I will join on 28th of this month. Already Mrs. Carolina has contacted me over phone and her endearing expression is what I liked the most in your company.
With love and thanks.
Yours truly,
(Signature of Miss. Zing Lue Kee)
Miss. ZING LUE KEE
****
This is a Letter expressing support.
12th January 2001.
From:
Mr. Lee Wing Wan,
Proprietor,
Lee Pharmacy,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
To:
Mr. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
Dear Lue Kee,
I was shocked to hear that you have been involved in an accident with a trailer on Sunday. Miss Choong told me that you have a fractured leg and some other minor injuries. I am thankful to God it is not more serious. An encounter with a giant trailer is not pleasant thing. I am sure you know now.
I have to be in New York today and that is why I am unable to come see you. So, I am asking Maniam to visit you on my behalf. I shall pay you a visit when I get back from New York in two days time. So keep your spirits up and may you get well soon.
With love.
Yours Sincerely,
(Signature of Lee Wing Wan)
LEE WING WAN
****
Reply for this letter
How to draft a Reply to Letter expressing support? Here is a sample for your reference.
22nd January 2013.
From:
Mr. Zing Lue Kee,
29 – Lee Mart,
Tokyo,
Japan.
To:
Mr. Lee Wing Wan,
Proprietor,
Lee Pharmacy,
456, Lalan Bandar Baru,
82000 Pontian,
Tokyo,
Japan.
Dear Sir,
It is nice of you to ask Mr. Maniam to call on me to hear about the accident in which I was involved. He conveyed your wishes and his visit gave me energy and strength to bear with this pain which I would otherwise find difficult to bear with. I am always to be a worker under you.
With your blessings, I will soon recover form this otherwise minor injury. Till then I will not attend to my office-duties. Please bear with me for these temporary inabilities.
With love.
Yours sincerely,
(Signature of Zing Lue Kee)
ZING LUE KEE
****
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